Establishing a Departmental Ethics Officer (DEO)

Departmental Ethics Officers may be assigned to review research ethics applications that meet the criteria for Course Based Research Projects. The criteria include:

1. Being conducted for pedagogical purposes | The projects must be conducted for pedagogical purposes, i.e. to give students research training in their field. This must be the project’s primary purpose and the pedagogical function of the project must be clearly articulated in course materials.

2. Being undertaken to meet course requirements | Projects are expected to take place in the context of a university course.

3. Will take place within limited parameters established by the instructor | Students must be provided with clear parameters on the types of research they can undertake and the projects must meet the minimal risk criteria for Course-Based Research Projects. See the guidelines for more information about eligible projects and how to submit an ethics application for Course-Based Research Projects. 

Setting up a Departmental Ethics Officer

Departments have the capacity to set up a Departmental Ethics Officer (DEO) who is designated to review Course-Based Research Project applications. If you are in a department that conducts a number of these class projects, you may want to consider setting up a DEO. Or, if you are in a small department, you might consider developing a “DEO-sharing” arrangement with another department. DEOs can also be set up at the Faculty level, whereby a pool of DEOs is assigned to review projects submitted by Faculty members. Roles and Responsibilities The work flow for review by Departmental Ethics Officers follows a similar path to BREB reviewed applications.

Roles and Responsibilities

The work flow for review by Departmental Ethics Officers follows a similar path to BREB reviewed applications.

Eligibility Criteria

DEOs should be tenure stream faculty at UBC and will ideally be prior members of the Behavioural Research Ethics Board, or have experience submitting behavioural ethics applications. However, any faculty member willing to undertake training is eligible to become a DEO. DEOs must have completed the TCPS 2 (2018) CORE tutorial. Please contact Jean Ruiz, Senior Research Ethics Analyst, Office of Research Ethics (jean.ruiz@ors.ubc.ca | 604 827 5310) to discuss.