BREB Meeting Dates + Deadlines

There are no deadlines for minimal risk applications, but deadlines for submissions to BREB full board review are strictly observed.

Please review the following information to ensure your application is submitted properly and on time.

Minimal Risk Review

If your study qualifies for Minimal Risk Review, you may submit the application at anytime. See Minimal Risk criteria.

Deadlines for Full Board Review

Submissions must be received by noon of the deadline listed in the table below in order to be reviewed at the corresponding BREB meeting date. Any applications received after the deadline will be deferred to the next meeting date.

Applications are submitted by the Department Head according to the following process:

  1. Once the Principal Investigator hits “Submit” on an application in RISe, the application is forwarded for approval by the appropriate Department Head; and
  2. Once the Department Head signs off, the study is forwarded to BREB for review. The Department Head must sign off by noon of the deadline.

In time-sensitive situations, it is best to advise your Department Head that the study is waiting for their sign-off. If your Department Head is involved in your study, you should alert the designated alternate to sign your application form in place of the Department Head.  

If the deadline falls on a statutory holiday, the deadline is the day before the holiday.

2023 Meetings and Submission Deadlines


Meeting: January 12

Submission by: January 2


Meeting: February 9

Submission by: January 27


Meeting: March 9

Submission by: February 24


Meeting: April 13

Submission by: March 31


Meeting: May 11

Submission by: April 28


Meeting: June 8

Submission by: May 26


Meeting: July 13

Submission by: June 30


Meeting: August 10

Submission by: July 28


Meeting: September 14

Submission by: September 1


Meeting: October 12

Submission by: September 29


Meeting: November 9

Submission by: October 27


Meeting: December 14

Submission by: December 1

January, 2024

Meeting: January 11

Submission by: January 1

Timelines for Review

The BREB reviews an average of 1,100 new applications each year; these are adjudicated by full-time faculty members who volunteer on the BREB. The review process for full board applications from submission to receipt of certificate of approval typically takes 6-8 weeks. Minimal Risk applications are typically reviewed within three weeks.

Most correspondence related to a Full Board Review is sent out within two weeks of the meeting. Applications that meet the criteria for Minimal Risk projects typically take three weeks from submission to response. Amendments, renewals and replies to provisos typically take 1-2 weeks, although very minor amendments may be approved within a day or two.

If your application is incomplete or requires revisions because required information is not provided, the RISe system will queue your application in chronological order by submission date. To avoid undue delay, please complete the application carefully and thoroughly.

Notification of Approval

The Principal Investigator and the primary contact person listed in Box 1.2 of the ethics application will be sent an email notification. You can check the status of the ethics review anytime by logging into RISe.