There are no deadlines for minimal risk applications, but deadlines for submissions to BREB full board review are strictly observed.
Please review the following information to ensure your application is submitted properly and on time.
Minimal Risk Review
If your study qualifies for Minimal Risk Review, you may submit the application at anytime. See Minimal Risk criteria.
Deadlines for Full Board Review
Submissions must be received by noon of the deadline listed in the table below in order to be reviewed at the corresponding BREB meeting date. Any applications received after the deadline will be deferred to the next meeting date.
Applications are submitted by the Department Head according to the following process:
- Once the Principal Investigator hits “Submit” on an application in RISe, the application is forwarded for approval by the appropriate Department Head; and
- Once the Department Head signs off, the study is forwarded to BREB for review. The Department Head must sign off by noon of the deadline.
In time-sensitive situations, it is best to advise your Department Head that the study is waiting for their sign-off. If your Department Head is involved in your study, you should alert the designated alternate to sign your application form in place of the Department Head.
If the deadline falls on a statutory holiday, the deadline is the day before the holiday.
2023 Meetings and Submission Deadlines
Meeting: January 12
Submission by: January 2
Meeting: February 9
Submission by: January 27
Meeting: March 9
Submission by: February 24
Meeting: April 13
Submission by: March 31
Meeting: May 11
Submission by: April 28
Meeting: June 8
Submission by: May 26
Meeting: July 13
Submission by: June 30
Meeting: August 10
Submission by: July 28
Meeting: September 14
Submission by: September 1
Meeting: October 12
Submission by: September 29
Meeting: November 9
Submission by: October 27
Meeting: December 14
Submission by: December 1
Meeting: January 11
Submission by: January 1
Timelines for Review
The BREB reviews an average of 1,100 new applications each year; these are adjudicated by full-time faculty members who volunteer on the BREB. The review process for full board applications from submission to receipt of certificate of approval typically takes 6-8 weeks. Minimal Risk applications are typically reviewed within three weeks.
Most correspondence related to a Full Board Review is sent out within two weeks of the meeting. Applications that meet the criteria for Minimal Risk projects typically take three weeks from submission to response. Amendments, renewals and replies to provisos typically take 1-2 weeks, although very minor amendments may be approved within a day or two.
If your application is incomplete or requires revisions because required information is not provided, the RISe system will queue your application in chronological order by submission date. To avoid undue delay, please complete the application carefully and thoroughly.
Notification of Approval
The Principal Investigator and the primary contact person listed in Box 1.2 of the ethics application will be sent an email notification. You can check the status of the ethics review anytime by logging into RISe.